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Exhibitor Guidelines
Assignment of Space
Early Stage East (ESE) reserves the right to assign and change booth location assignments at any time, as it may in its sole discretion deem necessary.
General Security
Security services will be provided on the exhibit floor during the entire period of the show (including move-in and move-out). Reasonable efforts will be made to prevent loss. The final responsibility, however, lies with the exhibitor.
Insurance
The exhibitor acknowledges that ESE, the Hyatt Regency does not
maintain or is not responsible for maintaining insurance covering
personal injury to the exhibitor or the exhibitor's property and
that it is the sole responsibility of the exhibitor to obtain insurance
covering such loses or damages.
Subletting/Dividing of Space
No Exhibitor may assign, sublet or apportion the whole or any part of the space, unless authorized by ESE.
Exhibitor Cost
Exhibitor fees cover only those items described in the sponsors opportunities list presented on this website. Any other booth furnishings and equipment must be contracted through ESE. Please contact ESE at 302-777-2460 if you have any additional needs.
Cancellation
No refunds for exhibit space or sponsorship will be issued.
Failure to Hold Exhibition
ESE shall not be financially obligated or otherwise committed in the event of the Conference being cancelled or deferred on account of damage to the building, strikes, fires, casualties, Acts of God or causes beyond their control with no other liability then to refund the exhibit space fee, less a proportionate share of the exposition costs incurred.
Liability and Indemnification
Neither ESE,nor the Hyatt Regency shall be liable for damage, loss
or destruction of the exhibits by reason of fire, theft, accident
or any other causes, and each exhibitor shall rent exhibit space
at their own risk. Neither ESE, nor the Hyatt Regency nor any of
their employees, agents, volunteers or contractors will be accountable
or liable for accidents to exhibitors, their employees, agents,
volunteers or servants.
The exhibitor will be liable to ESE, the Hyatt Regency for any damage
done to the building and/or the furniture and fixtures therein which
shall occur through the acts or omissions of the exhibitor, its employees,
agents or contractors. The exhibitor agrees to indemnify, and
hold harmless and defend ESE and the Hyatt Regency against any liability,
claim or expense resulting from injury or damage to any person or
property which occurs within the exhibitor's exhibit space or as the
result of any act or omission of the exhibitor, its employees, agents
or contractors.
Hold Harmless Clause
It is understood that the Hyatt Regency and ESE, nor the legal entities
which own, lease and/or operate the Hyatt Regency and ESE, nor their
members, officers, directors, volunteers or employees shall be responsible
or liable for any injury to any person or persons or for the loss
or damage to any person or persons in the Hyatt Regency or otherwise.
The exhibitor assumes complete responsibility and liability for all loss,
damage or destruction of the property of the exhibitor, his/her guests
and all property of ESE and the Hyatt Regency used by the exhibitor,
or brought upon the Hyatt Regency premises in his/her behalf.
The exhibitor also assumes complete responsibility and liability for
all injury to any and all persons or property or in any way connected
with the exhibitor's display caused by the exhibitor's employees.
The exhibitor indemnifies and agrees to hold harmless ESE and the
Hyatt Regency, their members, officers, directors, volunteers and
employees against any and all liability whatsoever arising from any
of all damage to property or personal injury caused by the exhibitor
or his/her agents, representatives, employees or any other person.
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