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Early $tage East - The Initial Venture Capital Showcase for Promising Young Companies
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3 Mill Road, Suite 201A, Wilmington, DE 19805, info@earlystageeast.org P: 302.777.2460, F: 302.777.1620

Exhibitor Guidelines

Assignment of Space
Early Stage East (ESE) reserves the right to assign and change booth location assignments at any time, as it may in its sole discretion deem necessary.

General Security
Security services will be provided on the exhibit floor during the entire period of the show (including move-in and move-out). Reasonable efforts will be made to prevent loss. The final responsibility, however, lies with the exhibitor.

The exhibitor acknowledges that ESE and the Hyatt Regency Baltimore do not maintain or is not responsible for maintaining insurance covering personal injury to the exhibitor or the exhibitor's property and that it is the sole responsibility of the exhibitor to obtain insurance covering such loses or damages.

Subletting/Dividing of Space
No Exhibitor may assign, sublet or apportion the whole or any part of the space, unless authorized by ESE.

Exhibitor Cost
Exhibitor fees cover only those items described in the sponsors opportunities list presented on this website. Any other booth furnishings and equipment must be contracted through ESE. Please contact ESE at 302-777-2460 if you have any additional needs.

No refunds for exhibit space or sponsorship will be issued.

Failure to Hold Exhibition
ESE shall not be financially obligated or otherwise committed in the even of the Conference being cancelled or deferred on account of damage to the building, strikes, fires, casualties, Acts of God or causes beyond their control with no other liability then to refund the exhibit space fee, less a proportionate share of the exposition costs incurred.

Liability and Indemnification
Neither ESE nor the Hyatt Regency Baltimore shall be liable for damage, loss or destruction of the exhibits by reason of fire, theft, accident or any other causes, and each exhibitor shall rent exhibit space at their own risk. Neither ESE nor the Hyatt Regency Baltimore nor any of their employees, agents or contractors will be accountable or liable for accidents to exhibitors, their employees, agents or servants.

The exhibitor will be liable to ESE and/or the Hyatt Regency Baltimore for any damage done to the building and/or the furniture and fixtures therein which shall occur through the acts or omissions of the exhibitor, its employees, agents or contractors.

The exhibitor agrees to indemnify, and hold harmless and defend ESE and the Hyatt Regency Baltimore against any liability, claim or expense resulting from injury or damage to any person or property which occurs within the exhibitor's exhibit space or as the result of any act or omission of the exhibitor, its employees, agents or contractors.

Hold Harmless Clause
It is understood that the Hyatt Regency Baltimore and ESE, nor the legal entities which own, lease and/or operate the Hyatt Regency Baltimore and ESE, nor their members, officers, director or employees shall be responsible or liable for any injury to any person or persons or for the loss or damage to any person or persons in the Hyatt Regency Baltimore or otherwise.

The exhibitor assumes complete responsibility and liability for all loss, damage or destruction of the property of the exhibitor, his/her guests and all property of ESE and the Hyatt Regency Baltimore used by the exhibitor, or brought upon the Hyatt Regency Baltimore premises in his/her behalf.

The exhibitor also assumes complete responsibility and liability for all injury to any and all persons or property or in any way connected with the exhibitor's display caused by the exhibitor's employees. The exhibitor indemnifies and agrees to hold harmless ESE and the Hyatt Regency Baltimore, their members, officers, directors and employees against any and all liability whatsoever arising from any of all damage to property or personal injury caused by the exhibitor or his/her agents, representatives, employees or any other person.

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